Administrative Officer, P3——U.N.Office of the Under-Secretary-General for Management
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Administrative Officer, P3

U.N.Office of the Under-Secretary-General for Management

岗位领域:行政人力 工作性质:长期工作

学历要求:本科及以上 岗位职级:P3

工作地点:New York 截止日期:08 November , 2017

岗位信息网址:https://careers.un.org/lbw/jobdetail.aspx?id=85967

职位描述

Special Notice                

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.  Female candidates are strongly encouraged to apply for this position.

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 June 2017, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, Chad, China, Comoros, Cyprus, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Iraq, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Malaysia, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Poland, Qatar, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Seychelles, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela and Viet Nam.

Org. Setting and Reporting                

This position is located in the Executive Office, Department of Management. The Administrative Officer reports to the Executive Officer.                

Responsibilities                

Within delegated authority, the Administrative Officer will be responsible for the following duties:  

HUMAN RESOURCES MANAGEMENT:
• Effectively coordinates actions relative to the administration of human resource activities, e. g., recruitment, placement, promotion, performance appraisal, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. 
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Certifies and/or approves staff entitlements and benefits related to travel; 
• Monitors periodically human resources activities through Umoja reports and take necessary action including briefing the Executive Officer, Administrative Officers and HR Officers in concerned 
offices.
• Develops and maintains procedures, to ensure that HR administration and management information reports are consistent with UN Human Resources policies and practices. 
• Participates in recruitment by conducting preliminary screening of candidates for employment

BUDGET AND FINANCE:
• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan.  
• Defines requirements and ensures cost effective utilisation of program resources.
• Provides guidance and leadership to more junior staff.

GENERAL ADMINISTRATION:
• Supports Umoja stabilization activities and assists in establishing and monitoring various benchmarks and performance standards required for Umoja stabilization. Supports on-going Umoja training and testing activities by designating required resources and expertise. 
• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
• Supervises and/or provides guidance on administration and management information issues and practices to colleagues. 
• Performs other related work as required.
  
              

Competencies                

• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. has technical knowledge of all aspects of human resources management, in particular with regard to staffing matters; has knowledge of the staff rules and regulations, human resources policies, procedures and practices of the United Nations or a comparable international organization; proficient in the use of information management systems, such as enterprise resources planning system (SAP), e-staffing systems and other computer applications. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
     
           

Education                

Advanced university degree (Master’s degree or equivalent degree) in human resources management, business or public administration, law or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.                

Work Experience                

A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required. Experience in handling complex organizational issues and managing large staffing tables is required. Experience in implementing personnel and administrative policies and procedures of the United Nations or a comparable international organisation is required. Experience with MS Office tools is required. Experience in producing business intelligence reports and monitoring/ self-monitoring reports as well as processing human resources transactions in an enterprise resource planning system such as Umoja (SAP) is required.  Experience in using an e-staffing system such as Inspira is highly desirable. Experience in an Executive Office or similar administrative office is desirable.                

Languages                

English and French are the working languages of the UN Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.                

Assessment                

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.