Intern - Management Support/Admin Assistant, I (Temporary Job Opening)
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Intern - Management Support/Admin Assistant, I (Temporary Job Opening)

United Nations Office at Nairobi

岗位领域:其他 工作性质:实习

学历要求:本科及以上 岗位职级:其他

工作地点:Nairobi 截止日期:06 January , 2020

岗位信息网址:https://careers.un.org/lbw/jobdetail.aspx?id=129039&Lang=en-US

职位描述

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing Administrative, conference, Security and information services (www.unon.org).


The UNON Management Support/admin Assistant internship is for 6 months.


The Internship is UNPAID and full-time.


Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.


Under the direct supervision of the chief of Department of Security and Safety Office, The intern will:

- Perform general administrative tasks as directed, (arrange for meetings and other events, reservations, etc) to include preparing and/or processing administrative requests/documents, agendas etc.

- Assist with data management for procurement ,security, HR etc.

- Review, record, distribute and/ or process mail and other documents and follow up on impending actions.

- Assist in photocopying, scanning and delivery of mail and documents within the UN Offices.

- Maintain files(both paper and electronic)and databases for work unit.

- Assist in compiling and updating staff details.

- Dispatch letters and maintain data as requested.

- Update and maintain motor vehicle fuel and repair records.

- Assist in verifying security transport vouchers.

- Perform any other necessary duties.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.


Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Applicants must at the time of application meet one of the following requirements:

a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher).

b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent).

c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.


Be computer literate in standard software applications.


Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.


Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.


Preferred Area of Study: MBA, Information Technology, Data Management, International relations, HR, Administration, Procurement or Finance.

Work Experience

Not Applicable

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in English is required.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Your application for this internship must include:

1. A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.


The Cover Note must include:

- Title of the degree you are currently pursuing

- Graduation Date

- IT skills and programmes you are proficient in

- Explain why you are the best candidate for this specific internship


Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).


2. Proof of enrollment from current University (if not graduated).


3. A copy of degree certificate (if you have already graduated).



Due to a high volume of applications received, ONLY successful candidates will be contacted.